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* Unofficial Site
2000-2001
CONSTITUTION and BY-LAWS
OF THE
TEXAS RURAL
LETTER CARRIERS'
ASSOCIATION
*NOTE: Amendments included though the TXRLCA convention,
Beaumont, TX - 2001, are from personal records from said convention and
other documents provided by the Association pending the official publication
by the state association and have been added or changed in blue
text . If errors or omissions are observed, please email
the webmaster.
INDEX
CONSTITUTION
BY-LAWS
CONSTITUTION
OF THE
TEXAS RURAL LETTER CARRIERS' ASSOCIATION
The Texas Rural Letter Carriers' Association,
existing by virtue of a charter legally and regularly granted by the National
Rural Letter Carriers' Association, does ordain and establish this Constitution.
ARTICLE I
NAME
This Association shall be known and designated
as the Texas Rural Letter Carriers' Association.
back to Constitution index
ARTICLE II
PURPOSE
The purpose of this Association shall be fraternal
and beneficial, looking to a closer fellowship and a mutual conference
among its members, and to seek the improvement of their conditions; for
the study and adoption of the best method of rural delivery service, and
to cooperate at all times with the Postal Service for the advancement
and improvement of the service.
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ARTICLE III
AUXILIARY
Section 1. The Texas Rural Letter
Carriers' Association, realizing the Auxiliary is a vital part of our
organization, does hereby authorize the State Board to supplement the
finances of the State Auxiliary.
Section 2. The Secretary-Treasurer
shall pay $2.50 per Association member each quarter to the Texas
State Rural Letter Carriers' Auxiliary.
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ARTICLE IV
MEMBERSHIP
Section 1. Every person who is
a regular carrier or PTF, is granted membership in the State Association
by paying to the State Secretary-Treasurer $183.00
State dues plus National per capita. This will become effective
July 1, 2002.
Section 2. All Substitute,
RCR's, RCA's and Auxiliary rural carriers shall he eligible for State
membership when they have paid $50.00 State dues plus National per
capita. This will become effective July 1, 2000.
Section 3. All Retired rural
carriers and former rural carriers who were in good standing when they
left the service, shall be eligible for State membership when they have
paid State dues of $25.00 plus National per capita. This will
become effective July 1, 2000.
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ARTICLE V
REPRESENTATION
Section 1. The legislative powers
and authority of this Association shall be vested in its officers and
delegated representatives, duly elected by county or local associations.
Section 2. County or local
associations shall be entitled to representation in its association by
one delegate at large and one delegate for each ten or major fraction
thereof, of its membership, to be elected by secret ballot, one ballot
offered to each member present at the meeting
designated for the election of delegates.
Section 3. Each delegate shall
be entitled to one (1) vote individually, or one (1) delegate may cast
all votes collectively. There will be no proxy votes for Locals without
representation.
Section 4. The president shall
have the power to grant charters and, in connection with the Secretary-Treasurer,
issue them in the interim between meetings of the Association.
Section 5. A county or local
with five (5) or more members can obtain a charter by remitting the per
capita tax for all its members at the time of application, remittance
to be made to the State Secretary-Treasurer.
Section 6. It shall be the
duty of each local secretary to remit at the end of each month all money
due the State Association, accompanied by a complete report of same.
Section 7. All local officers
shall be elected at least every three (3) years by secret ballot. In case
of no election these offices shall be declared vacant by the State Board.
Section 8. Membership in more
than one (1) Local shall be prohibited.
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ARTICLE VI
NATIONAL DELEGATES
Section 1. The State Association
shall send delegates and seven (7) alternates to the National Convention,
subject to the restrictions of the National Association. The State Association
shall set aside $14.00 per member
for the state paid delegates' and alternates' expenses, to be divided
equally among state delegates and alternates attending the National Convention.
(a) All Delegates and alternates to the National Convention must
attend the opening session of the Convention, all voting (business) sessions,
and the State caucus to be eligible for delegate and alternate expenses.
(b) All resolutions approved at the State Convention shall be supported
and endorsed by all National Delegates and the State Board members at
the National convention provided the intent is not altered. Any Delegate
that does not follow the guidelines in this SECTION will forfeit any compensation
for being a Delegate at that Convention.
Section 2. Nominations for
National Delegates shall be accomplished by submitting a nomination on
a ballot to be published by the "National Rural Letter Carrier" or "The
Texas Carrier" in February, March, April and May. Ballots may be reproduced.
Such nominations may include self nomination.
Section 3. Nominations for
candidate for National Delegate shall be in the office of the Secretary-Treasurer
at least forty (40) days prior to the opening of the State Convention.
Section 4. It shall be the
duty of the State Secretary-Treasurer to prepare a ballot listing the
nominees for the position of delegate to the National Convention and to
mail said ballot to all members at least twenty (20) days prior to the
opening of the State Convention. Eligibility requirements of all nominees
shall be verified before any member's name is added to the National Delegate
Ballot. After the verification of the eligibility of nominees, there shall
be a random drawing for positions on the National Delegate Ballot among
all qualified nominees.
Section 5. Ballots shall be
returned to a P. 0. Box in the State Convention City and counted at the
State Convention by an Election Committee appointed by the State President.
Any candidate may observe the ballot tabulation.
Section 6. A plain envelope
marked "Ballot" shall be provided each member to seal the ballot for mailing
to the P. 0. Box in the State Convention City.
Section 7. The sealed plain
envelope containing the ballot shall be returned to the P.O. Box in the
State Convention City by the member in another envelope clearly identifying
name, address and local unit of the member to permit verification of membership
enrollment and to maintain the integrity of the voting procedure.
Section 8. The number of candidates
to be voted upon by each member shall not be more than the total number
of Delegates to which the State Association was entitled the previous
year. Appropriate instructions shall be on each ballot stating the number
of Delegates to be elected and the name and mailing address of the P.O.
Box in the State Convention City they should be returned. The ballot must
be received at the P.O. Box in the State Convention City prior to the
first business session of the State Convention. In reporting the results
of the vote tabulation, the candidates shall be placed on a roster in
accordance with the number of votes received. The required number of Delegates
for the State Association in accordance with Article IV, Section 1 of
the National Constitution, shall be declared regular delegates and the
remaining candidates shall be declared alternates in the order of their
finish.
Section 9. From the elected
National Delegates, a Delegate-at-Large and other National paid delegates
to which a State Association is entitled in accordance with Article XII,
Section 2 of the National By-Laws may be designated.
Section l0. The incoming President,
Vice President, and Secretary-Treasurer, when duly elected as a delegate,
shall be the National Paid Delegates to the National Convention, the incoming
President to be declared Delegate-at-Large. When the membership entitles
the State Association to four National Paid delegates, the State Steward
shall also be a National Paid Delegate, if duly elected. When the membership
entitles the State Association to additional National Paid Delegates,
they shall be the Executive Committee Persons in order of seniority, if
duly elected as delegates.
Section 11. The person selected
State Carrier of the Year, if not already a National Delegate, Delegate-at-large
or alternate, shall be paid Delegate pay from the State Association, if
attending the national Convention.
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ARTICLE VII
MEETINGS
Section 1. This Association shall
meet each year for a State Convention.
Section 2. The host city for
the State Convention shall be selected two years in advance.
Section 3. At least sixty
(60) days prior to the State Convention, the State Vice President shall
notify cities he/she may deem interested in having the State Convention
to have a representative present at the Convention to request consideration
of the TXRLCA Local of that city or territory.
Section 4. The Editor of "The
Texas Carrier" shall at least sixty (60) days prior to the State Convention
publish a request that Locals interested in having the Convention have
a representative present at the Convention to meet with the committee
on the Place of Next Convention.
Section 5. The President shall
appoint a committee of five persons on Place of Next Convention Committee,
and two of these may be members of the State Board. It shall be the duty
of this committee to receive invitations for the next Convention city.
They shall give ample time for representatives of each of the cities to
present their invitations and pledges. The committee shall give diligent
study to the facts presented, and shall choose no more than three (3)
cities to be candidates for the convention site for the next convention.
Section 6. The three (3) cities
will be presented to the Convention Delegates for consideration and selection
without recommendation by the committee for any one of the three.
Section 7. If the State Board,
after due consideration, considers it to be in the best interest of the
Association to make a change in the selection made by the Convention,
they may do so, but must present to the next Convention assembled, their
reasons for the change.
Section 8. This Association
shall also meet each year for a Fall Booster in October over the Columbus
Day Holiday weekend.
Section 9. All
regular scheduled State Executive Board meetings will be published ahead
of time.
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ARTICLE VIII
QUORUM
Twenty-five (25) delegates, representing not
less than ten (10) local organizations, shall constitute a quorum. A lesser
number may adjourn until some further date.
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ARTICLE IX
STATE OFFICERS
Section 1. The officers of this
Association shall consist of a President, a Vice President, and a Secretary-Treasurer,
whose election shall he annual, and five (5) Trustees. These officers
shall constitute the Executive Board, and the State Organizing Board.
It is provided that the term of the office of the Trustees shall be two
(2) years each, with Trustees to be elected each year to take the place
of those whose terms will expire. No State Officer
shall continue to hold office in the TRLCA who concurrently holds or accepts
a position in management, a position in another craft, or any person appointed
as State or Assistant State Steward. The qualifications for a candidate
as an Officer or Trustee of the Association shall be he/she is a member
in good standing. (Any Officer currently serving as State or Assistant
State Stewards shall be allowed to serve out their current term.)
Section 2. The nominations
of officers shall take place immediately following the final report of
the credentials committee, said nominations shall not be closed until
the presiding officer shall inquire three (3) times "Are there any more
nominations?". Elections shall take place on the last day of the convention.
Section 3. The election of
officers shall be by Secret Ballot provided there is more than one (1)
candidate. When there are more than two (2) candidates for the same office,
it shall require a majority of all votes cast to elect. When there are
more than two (2) candidates for the same office, the one receiving the
least number of votes shall be dropped at each succeeding ballot until
there is an election.
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ARTICLE X
"THE TEXAS CARRIER"
The Executive Board is authorized to publish
a State paper, and it shall be known as "The Texas Carrier" and shall
be designated as our official publication. All expenses for printing,
addressing and mailing "The Texas Carrier" shall be borne by the Association.
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ARTICLE XI
ROBERT'S RULES OF ORDER
In all matters of procedure not covered by this
Constitution and By-Laws, Robert's Rules of Order shall be used as a guide
in our procedure.
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BY-LAWS
OF
THE TEXAS RURAL LETTER CARRIERS' ASSOCIATION
ARTICLE I
PRESIDENT
Section 1. The President shall
preside at all meetings of the Association and of the Executive Board,
and enforce all laws thereof and fill all vacancies pro-tem caused in
any way in the Executive Board of the Association and report same to the
Convention. He/she shall sign all orders legally drawn on the Secretary-Treasurer.
He/she shall sign all papers and documents that require his/her signature
to properly authenticate them.
Section 2. He/she shall have
general supervision of all Organization work and may use such funds as
may be available for that purpose. His/her decision upon all questions
of law shall be final during the recess of the Association.
Section 3. He/she shall report
such decisions to the Association at each annual meeting for their approval
or rejection. Such decisions, when approved or revised by the State Association,
shall be incorporated in the Constitution and By-Laws.
Section 4. He/she shall submit,
at each annual convention, a written report of all his/her official acts
during his/her term of office, and shall perform other duties as the laws,
rules, and regulations of this Association may require.
Section 5. The President shall
recommend a State Steward and a minimum of four Assistant State Stewards,
with the Board's approval, to the National Rural Letter Carriers' Association.
One Assistant State Steward will be assigned to each district.
Section 6. The President shall
appoint a Chaplain for a period of one (1) year, who shall have charge
of the Memorial Program at the Annual Convention.
Section 7. The President shall
appoint a Political Action Committee Chairman.
Section 8. The President shall
appoint a Convention Secretary at least twenty (20) days prior to the
beginning of each convention to keep a record of the proceedings thereof
and he/she shall receive written reports of Committees and file all such
papers with the State Secretary-Treasurer as permanent records of this
Association. The Convention Secretary shall receive a salary to be determined
by the majority of the State Board.
Section 9. The President shall
appoint a Sergeant-at-Arms on the first day of the Convention.
Section 10. At the close of
each annual convention the President shall make such appointments of special
committees as have been provided for and shall have authority to fill
all vacancies occurring therein during recess.
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ARTICLE II
VICE PRESIDENT
The Vice President shall preside in the absence
of the President. In case of death, resignation, disqualification, refusal
or neglect of the President to discharge the duties of his/her office,
the Vice President shall become the President and serve until such time
as his/her successor shall be duly elected and installed.
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ARTICLE III
SECRETARY-TREASURER
Section 1. The Secretary-Treasurer
shall keep a complete record of all proceedings and all other business
transacted by this association. This record shall be published in "The
Texas Carrier" as soon as possible after the conduction of such business.
He/she shall read or cause to be read, all reports, communications, etc.,
and attest all orders drawn on the funds of the Association.
Section 2. He/she shall receive
all reports, data and papers from the Convention Secretary, and file same
as permanent records of this Association.
Section 3. He/she shall keep
inventory of all property owned by the State Association and shall keep
on file property assigned to Board Members or appointed officers with
each signing for same.
Section 4. He/she shall keep
a complete list of all members in each local or county association.
Section 5. He/she shall conduct
all correspondence of the Association pertaining to this office, and keep
a complete record of same and submit it to the Executive Board when demanded.
Section 6. He/she shall receive
all money of this Association and shall immediately deposit such money
in a convenient depository, such deposits to be made in the name of the
Texas Rural Letter Carriers' Association. The interest, if any, occurring
thereon to be paid to the Secretary-Treasurer and credited to the funds
of the Association.
Section 7. He/she shall present
a correct and complete report of the condition of the Treasury to each
annual meeting of the Association, together with a letter of certification
from the bank for the total amounts of funds on hand.
Section 8. He/she shall remit
monthly to the National Secretary-Treasurer all money belonging to the
National Association.
Section 9. The Secretary-Treasurer
shall make a full and complete financial report to the Executive Board
each quarter, and such report shall be published in the official publication.
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ARTICLE IV
THE EXECUTIVE BOARD
Section. 1. The Executive Board
shall have general supervision and control over the Association in the
interim between meetings and shall determine the amount of money to be
used for organization purposes.
Section 2. The Executive Board
and appointees shall submit a written report at each annual convention
of the performance of his/her duties of the preceding year.
Section 3. The voting record
of each individual board member, on any issue for which a roll-call vote
is taken, shall be recorded in the minutes and both the minutes and the
individual voting records shall be published in the State Paper within
60 days after the minutes are approved.
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ARTICLE V
TERMS OF OFFICE
Section 1. At the close of each
annual convention, the officers elected for the coming year, shall be
installed immediately and shall take charge of the Association affairs,
with the exception of the Secretary-Treasurer.
Section 2. The incoming Secretary-Treasurer
shall take charge of his/her office immediately after the outgoing Secretary-Treasurer
has closed and balanced his/her books on or before the 1st of September.
Section 3. The Secretary-Treasurer
shall qualify for the duties of the office on or before September 1st
following election; otherwise, said office shall be declared vacant by
the President.
Section 4. The State Steward's
term of office will be determined by the State Association or until terminated
by the State or National Board in accordance with SECTION 8 of Article
18 of the NRLCA Constitution and By-Laws.
Section 5. The term of office
of the Editor of "The Texas Carrier" will be from September 1 to August
31.
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ARTICLE VI
SECRETARY-TREASURER BOND
The bond for the Secretary-Treasurer shall be
10 percent of the gross receipts of the Association.
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ARTICLE VII
STATE STEWARD
Section 1. The
State Steward shall be a full-time, salaried employee of this Association.
Section 2. In keeping with the
NRLCA Constitution and By-Laws, the State Steward shall supervise and
administer the Steward system within that State.
(a)
The State Steward shall be responsible to the State and National Associations
for the performance of his/her duties.
(b)
In appealing grievances to the district level in Step 2 and the regional
in Step 3, the State Steward shall coordinate his/her efforts very closely
with the Area representative of the NRLCA.
(c)
It shall be the responsibility of the State Steward to submit the names,
addresses and telephone numbers of the Assistant State Steward(s), Area,
and Local Stewards to the National office for certification.
(d)
The State Steward shall give a written response to the Local Steward of
the current status of any grievance appealed to him/her. The response
shall be forwarded to the Local Steward within the time limits prescribed
for appeal to the next step.
(e)
The names of all post offices to which an Area Steward is assigned must
be reported to the National office in order that the Area Steward may
be certified to the Postmasters at those offices.
Section 3. In the event the
Assistant State Steward(s), Area, or Local Steward is unavailable, the
State Steward shall have the authority to represent the NRLCA and name
an individual to serve temporarily as Steward.
Section 4. It is recommended
that all Stewards attend all Local Meetings.
Section 5. The Assistant State
Steward shall be responsible to the State Steward and to the State and
National Association for the performance of all duties. It shall be the
responsibility of the Assistant State Steward to represent carriers in
the office as assigned by the State Steward. The Assistant State Steward,
under the direction of the State Steward, shall serve with the same authority
as the State Steward. The Assistant State Steward may, in the absence
of the State Steward and in conjunction with the Executive Committeeman,
appeal grievances to the Step 2 and Step 3 levels.
Section 6. The Assistant State
Steward shall give a written response to the grievant and Local Steward
of the current status of any grievance appealed to him/her. The response
shall be forwarded to the grievant and Local Steward within the time limits
prescribed for appeal to the next step.
back to By-Laws index
ARTICLE VIII
EDITOR
Section 1. The Editor of "The
Texas Carrier" shall be appointed by the State Board for one (1) year
terms. The number of terms shall be unlimited, subject to the will of
the State Board.
Section 2. The Editor of "the
Texas Carrier" shall be responsible for executing a printing contract,
gathering and assembling articles for publication and supervising the
production and distribution of that newspaper once a month, and additional
duties as assigned by the President.
(a)
He/she shall provide the necessary equipment and office space to accomplish
same and shall be reimbursed by the Association as stated elsewhere in
this document.
(b)
Mailing labels for the newspaper circulation shall continue to be provided
to the Editor from the Association's computer which is situated in the
office of the Secretary-Treasurer.
(c)
The incoming editor, if different from the current editor, shall be allowed
a maximum of two (2) days sub-hire, per diem and mileage at the current
rate for job familiarization and retrieval of equipment.
(d)
"The Texas Carrier" must have printed/published format informing members
of time limits and certain limitations regarding published articles.
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ARTICLE IX
REVENUES
Section 1. County and local.
(a)
Each county or local association shall pay into the State Treasury on
or before the 1st of July each year, an annual per capita state
tax of $169.00 plus national per capita for each of its regular
and PTF members. National per capita is subject to change by the
National Association
(b)
If a regular carrier, PTF carrier, retired carrier, or relief carrier
elects to pay per capita dues by the system of payroll deductions,
the amount to be deducted each month shall be 1/12th of the amount of
state and national per capita dues.
(c)
The fiscal year of this association shall begin with the 1st day of July
and end with the 30th day of June.
(d)
The county or local shall be liable to the State Association for its membership
fees.
Section 2. State.
(a)
The State per capita shall constitute the state funds and shall
be used to meet the general expenses of the Association.
(b)
The residue of this fund may be placed in a savings account by the Secretary-Treasurer
upon recommendation of the State Board. All withdrawals from Savings Associations
shall be signed by the Secretary-Treasurer and countersigned by the President
or the Vice President.
(c)
In order that the Association may get its finances on a current basis,
a sum equal to one-half (½) that amount spent on Delegates to the
National Convention shall be set aside each year to accumulate. When the
sum is equal to one year's membership dues, this SECTION shall be void.
(d)
The State shall be liable to the National Association for its membership
fees.
Section 3. National
(a)
The State Secretary-Treasurer, upon receipt of per capita tax,
shall credit to the national per capita fund, such amount as the
National Constitution shall provide for, for every member reported to
be in good standing, or county of local associations making remittance.
(b)
The disbursement of this fund shall be to the National Association and
in accordance with the National Constitution, as to the time of paying,
and it shall not be appropriated for any other purpose whatever.
Section 4. As
a member of the Southwest Area Conference of Rural Carriers, the TRLCA
will pay $.50 per route to the SWAC treasury to provide registration fees
for any TRLCA member to attend the Conference
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ARTICLE X
SALARY
Section 1. The President shall
receive an annual salary of $2,400.00 and $600.00 annually for
office expense.
Section 2. The Vice President
shall receive $600.00 annually for office expense.
Section 3. The Secretary-Treasurer
shall receive as his/her compensation $4.00 per member of the Association
and $1,800.00 for office expense anually. He/she shall hire an administrative
assistant to assist with office duties, whose salary is set by the State
Board at the current market rate.
Section 4. The State trustees
shall receive $600.00 annually for office expense.
Section 5. The
State Steward shall be paid an amount equal to the current annual salary
for an evaluated route of 46 hours at step 12, and shall receive $3600
for office expense plus an additional annual salary of $12,000. This additional
salary is compensation for any and all hours necessary over 46 hours per
week.
Section 6. Retirement, Health and Life Insurance
The Association shall pay only the necessary USPS portion of contributions
for the State Steward of the Association to continue in the Federal Retirement,
Health and Life Insurance programs in which he/she was enrolled preceding
appointment to the position of State Steward.
Section 7. The Assistant State
Steward(s) shall be paid a salary of $6,000.00 annually and shall
receive $600.00 annually for office expense.
Section 8. Area Stewards shall
receive $600.00 annually for office expense.
Section 9. The Automobile
Insurance Representative shall receive an annual salary of $1.00 per policy
in force.
Section 10. The Editor shall
receive an annual salary of $1,200.00 and $600.00 for office
expense.
Section 11. All appointed
officers will be reimbursed for room, travel and per diem for State Convention
and Booster Meetings.
back to By-Laws index
ARTICLE XI
MILAGE AND PER DIEM
Section 1. The Association shall
pay mileage over the most direct route, over State and Federal highways,
and Subhire. The per mile compensation to be the same as the U.S. Postal
Service per mile pay for private vehicle on government business.
Section 2. A MasterCard or
Visa may be issued to all officers of the Association, and other members
authorized by the State Board, to be used while on official business of
the Association. All card holders of the Association shall pay for all
charges made on their Association credit card and will send receipts with
a voucher for reimbursement monthly to the State Secretary-Treasurer.
If at any time a credit card holder is found to have abused the present
system in any way, such as having unwarranted or unauthorized expenditures,
the card holder is subject to immediate revocation of said card at the
discretion of the State Board.
back to By-Laws index
ARTICLE XII
PROPERTY
Section 1. All officers at the
expiration of their terms of Office, when removed from Office, or when
their Office is declared vacant, shall deliver to their successors all
books, moneys and other property in their possession belonging to the
Association.
Section 2. Each Officer shall
sign an inventory list of property assigned to them. This inventory list
shall he kept on file in the Secretary-Treasurer's Office.
back to By-Laws index
ARTICLE XIII
COMMITTEE APPOINTMENTS
Section 1. All regular committees
shall be appointed by the President at least twenty (20) days prior to
the beginning of each State Convention.
Section 2. The following shall
constitute the regular committees of two (2) to five (5) members: Committee
on Credentials; Committee on Constitution and By-Laws; Committee on Resolutions;
Memorial Committee; Roads and Legislative Committee; Time and Place Committee;
Typing Committee; Carrier of the Year Committee; and Retired Carrier of
the Year Committee.
(a)
The Election Committee shall be a regular Committee with ten (10) or more
members.
(b)
The State Board shall employ a Certified Public Accountant to meet
with the Secretary-Treasurer and submit an Agreed Upon Procedure Report
of the Association's books each year. A report of this Agreed Upon Procedure
Report, as well as any recommendations by the Certified Public Accountant,
will be presented at the State Convention.
(c)
The Typing Committee shall be named from the Local hosting the Convention.
That Committee will provide the typing and copy reproduction support required
by the Resolutions Committee, Constitution and By-Laws Committee, and
other such typing as may be required in the administration of the Convention.
(d) The Credentials Committee shall meet no later than the morning
of the beginning of registration for the State Convention. Certification
of delegates will be conducted concurrent with registration and shall
end no later than the sounding of the gavel at the opening of the business
session on the third (3rd) day of the convention. Notice of
this deadline shall be sent with the delegation information packet sent
by the State Secretary-Treasurer to the Local Secretaries and published
in the Texas Carrier at least 30 days prior to the convention.
(e)
The Constitution and By-Laws Committee shall meet at least one (1) day
prior to the opening session of the State Convention each year. The Committee
will only accept those changes they receive that are typewritten on the
form (or a copy) provided by the State Association and which are in their
hands by 1:00 pm one (1) day prior to the opening business session of
the State Convention.
(f)
The Resolutions Committee shall meet at least one (1) day prior to the
opening business session of the State Convention each year. The Committee
will only accept those changes they receive that are typewritten on the
form (or a copy) provided by the State Association and which are in their
hands by 1:00 pm. one (1) day prior to the opening business session of
the State Convention.
(g)
The Carrier of the Year Committee shall be named by the State President
prior to the State Convention. The duty of this Committee shall be to
receive nominations for Texas Carrier of the Year award and select one
person from those nominees. Only those nominations received by the Committee
by 12 noon on the first business day of the Convention will be considered.
(h)
The Retired Carrier of the Year Committee shall be named by the State
President prior to the State Convention. The duty of this committee shall
be to receive nominations for Texas Retired Carrier of the Year award
and select one person from those nominees. Only those nominations received
by the committee by 12 noon on the
first business day of the Convention will be considered.
Section 3. The duties of the
above-named Committees shall be the same as in all representative bodies
of like character and import.
Section 4. The Texas Rural
Letter Carriers' Association, or State Board, shall have the power to
appoint special committees.
Section 5. The President of
this Association shall appoint a Historical Committee of three (3) members
to serve terms of one (1), two (2) and three (3) years. At each following
convention he shall appoint a new member for a term of three years to
succeed the retiring member.
It shall be the duty of the Historical Committee
to keep the history of our Association up to date and to gather information
on years that are incomplete. The Committee shall make an annual detailed
report to the Convention and upon approval of the Convention they shall
type or cause to be typed, on high-grade paper, enough copies of such
additions or corrections as will be necessary to complete the history
and to furnish without cost, a copy to those who may have purchased a
copy of the history.
The permanent historical records of the Association
shall be housed in the office of the State Secretary for safe keeping.
Section 6. At the close of
each annual convention, the President shall appoint a Budget Committee
consisting of the President, Secretary-Treasurer, State Steward, and two
Board Members. The duty of this committee is to write a TRLCA working
budget for that fiscal year. The budget will be submitted to the Board
for approval at the next Board meeting. The approved budget, along with
the actual budget from the previous year, and the actual expenses from
the previous year, will be printed in the first issue of "The Texas Carrier"
after the budget has been approved.
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ARTICLE XIV
ORDER OF BUSINESS
l. Announcement of appointed Committees.
2. Roll Call of State Officers.
3. Report of the Credentials
Committee.
4. Seating of accredited Delegates.
5. Reading the Minutes of the last Convention.
6. Report of the President.
7. Report of the Vice President.
8. Report of the Secretary-Treasurer.
9. Report of the Trustees and Editor of "The Texas
Carrier".
10. Report of the State Steward.
11. Supplementary Report
of the Credentials Committee.
12. Nominations of Officers.
13. Final report of the Constitution and By-Laws Committee.
14. Final report of the Resolutions Committee.
15. Report of the Time and Place Committee.
16. Report of the Legislative Committee.
17. Report of the Historical Committee.
18. Report of the Special Committee.
19. Report of the Memorial Committee.
20. Report of the Carrier of the Year Committee.
21. Report of the Retired Carrier of the Year Committee.
22. New Business.
23. Election of Officers.
24. Report of the Election Committee.
25. Installation of Officers.
26. Adjournment.
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ARTICLE XV
CONSTITUTION CHANGES
Section 1. This Constitution
may be changed by a two-thirds (2/3) vote of any regular session.
Section 2. All amendments
to the Constitution and By-Laws shall become effective upon approval unless
a future date is specified.
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ARTICLE XVI
NRLCA ACCORD
This Constitution and By-Laws is in harmony with
and recognizes the Constitution and By-Laws of the National Rural Letter
Carriers' Association.
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ARTICLE XVII
<NEEDS TITLE>
The State Board, in conjunction with the
NRLCA shall establish a retirement plan for their elected and appointed
officials.
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